Importing a names file - this option allows you to import a names file into
Delegate Database which has been created in another application. This
means you can create a file containing information about delegates at any
time without the Delegate Database application being open. All files to be
imported must have either a .txt or .csv file extension, and should be for-
matted as follows. Each item is separated by a comma:
First line: file type and DCN version, file name, pincode size, size of first
screen line field, field 1, field2.
NOTE: Fields 1 and 2 can be any Delegate Database data item e.g. last
name, first name, country or title and are the fields specified as the first and
second parts of the screen line.
An example is given below:
DCN NAMES 7.20,Dayone,4,20,Last Name,Company
NOTE: Spaces should not be used after commas.
Additional lines: - these give information about the delegates as follows:
delegate ID, last name, first name, seat number, group name, country
name, title, audio language, display language, card code, PIN code, autho-
rization voting, authorization microphone, authorization intercom, voting
weight, birthdate, company name, street, postcode, city, E-mail address, fax
number, phone number
Delegate ID is the only field where an entry must be present. This entry
must be a unique number for each delegate between 1 and 1500. The other
fields may be left blank. An example is given below:
1,Doe,John,A1,Doctors,UnitedStates,Dr.,English,Dutch,12345678,123,
Voting,NoMicro,Intercom, , , , , , , , ,
To import a names file:
• Select the ‘File’ menu and click on ‘Import...’.
The dialogue box on the following page appears:
PREPARING FOR A CONFERENCE
Delegate Database Digital Congress Network
Software User Manual Page 3-10
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